Even little guests require big celebrations, and putting together a special event for kids takes a lot of forward planning — and even more creativity.
A well-thrown kids party will draw your miniature guests into another world, whether it’s a fantastical, wizarding world, cowboy ranch or an alien planet nestled in a far-off galaxy. For them, stepping out of reality will be second nature, but the work of the host will require a little more legwork, and a great deal of organisation.
From your venue and catering, to organising your kids party suppliers, planning a successful event for children can become an overwhelming experience. Fortunately, we have made it a little easier with our Ultimate Guide, so take a look and gather your own kids party ideas, inspiration, tips and tricks.
A good theme never goes amiss — at any party — and for kids with lively imaginations, a well-executed theme will transport them into another world for a few hours. Take a look at these fun and creative kids party ideas for inspiration before you begin reaching out to your party suppliers.
Energy and excitement have a habit of raising the roof, so consider doing away with the indoor space altogether and, instead, organising the event around nature — it’s a little more forgiving than paintwork and carpet.
There are plenty of themes on which to base an outdoor party. Rent a contemporary teepee set-up and design your party catering around an outdoor barbeque for a Great Outdoors adventure, complete with creative and spirited entertainment, from obstacle courses to nature-oriented scavenger hunts.
Alternatively, recreate a miniature carnival for the kids to explore together. Get imaginative with colour, food, games and entertainment; a party magician will refocus any hectic energy brought on by the candyfloss and cake, while a buffet-style picnic cooked with seasonal, healthier ingredients will refuel and revive.
Ensure that you have the right amenities to cater to a crowd of young children. Hiring a sail tent or marquee will give them shelter from the noonday sun, cooling and heating for unpredictable weather, and toilet hire for your guests’ convenience.
Clarifying your budget before jumping in will help you to ensure that nothing gets out of hand, and that your plans remain as manageable and organised as possible. Arranging the venue, catering, entertainment and kids party suppliers is a juggling act made much simpler when one eye is kept on the monetary side of things.
As anyone who has ever hosted from their own home will attest, kids’ excitement and enthusiasm for a party knows no bounds — particularly when those bounds constitute the living room of your home. Hiring a venue more suited to a roomful of miniature guests will save a great deal of stress, and allow you to enjoy and partake in the events alongside your child.
When searching for a space, make sure they are equipped (and willing) to cater to a younger crowd, and that it will be able to accomodate a professional children’s entertainer.
There are plenty of beautiful kids party venues to cater to any theme, whether you are searching for somewhere a little more regal for a fairytale celebration, or a wide, outdoor space that can house a temporary marquee and barbecue. Collaborating with knowledgeable and experienced kids party suppliers will mean that you can make the most of any space.
Ideally, you should begin your search a couple of months before the party, as you will need to leave yourself time to issue the invitations, and gather the RSVPs. Organise a few different viewings, and make sure you have a clear plan for decor before committing to a space.
Taking the time to create a bespoke design for your kids party invitations and ‘Thank You’ cards will give you the opportunity to hint at the magic and excitement in store for your guests.
A professional stationery designer will have the right eye for capturing the essence of your theme; from the typeface to the special embellishments, such as embossing and illustration, you will have free rein over the final look of your party stationery. Let your theme dictate all elements of the design process, and create something that will take pride of place on the fridge door or family wall, and begin building the excitement in the weeks before the party.
Remember to include everything your guests (and their parents) need to know:
You may also wish to put in a request for no gifts, as most parents will assume that gifts are expected — particularly if you are celebrating a birthday. A brief note letting them know that their presence is all you expect will ensure that everyone is on the same page.
Running, dancing, and exercising a vivid imagination all require a hearty meal to stay on track, and working out the logistics of catering to a roomful of hungry children can seem like a trying experience.
If it is a small group, you may get away with preparing the food yourself, but too much time in the kitchen can cause you to miss significant moments on your child’s special day. Finding kids party catering solutions will take a great load off your shoulders, give you the time and freedom to enjoy the spoils of your labour, and refuel with a delicious, professionally prepared meal.
For the younger generations, the most palatable food tends to err on the side of simple, but that need not limit you to the same old array of cheese sandwiches, crisps, and cocktail sausages. Experienced kids party suppliers will know how to create a fun and exciting menu that is palatable to all.
For restless young ones, a buffet-style service will allow them to pick and choose their plate, and return for second-servings — although it can be tricky to keep track of anyone who hasn’t eaten a balanced meal, so having a few parents to help supervise would make your job easier.
If you choose a buffet, your caterer may recommend that they prepare slightly more food than necessary, to ensure that nobody misses out.
For older children, a sit-down meal will evoke a more upscale atmosphere, which may be more up-their-street if you are throwing a more lavish affair.
Consider the foods and flavours your child loves, and steer clear of any allergies, such as peanuts, that your guests may suffer from.
And don't forget the cake! A great photo opportunity and the more personal the better!
If you have a large space to transform, then gathering your kids party suppliers and decorations can seem like a formidable undertaking. Luckily, having a theme to follow can make the process a little easier; by eliminating any decor that will not serve your theme, you can make shopping around for children's party suppliers much easier to manage.
Renting your kids party decorations will enable you to fill your venue with an impressive array of decor and furniture, without breaking the bank. Kids party suppliers that rent decor and props have a wide array of options to suit any theme, whether you are taking your guests to the deep jungle, the deep sea, or deep space.
Consider how to use lighting, props, and furniture to the best of your advantage. Renting your kids party decorations allows you to get a little more creative with your set-up, as you will have an near-unlimited supply of themed decor to choose from, such as:
A well-appointed venue will capture imaginations, add vibrancy to your photographs, and immerse your guests in a brand new experience. Talk to your kids party suppliers for advice on filling the space, and creating an unforgettable experience.
Remember to leave plenty of floorspace for those sudden bursts of energy: running, jumping, dancing and general arm-flailing all require plenty of space.
Devising a theme outside of the usual box of tricks will require a little extra imagination and plenty of party planning magic.
You needn’t feel restricted by ‘the norm’; if you can’t find exactly what you are looking for, then collaborating with party suppliers who offer bespoke services will ensure that your space is filled with perfect and unique props, signs and decor.
Begin your plans in plenty of time, and make full use of your party suppliers’ creativity and innovation in order to create a clear vision, and create a design never before seen.
A few well-timed games will give your guests an opportunity to burn off some steam and have fun, as well as helping any shy kids to get involved with the festivities. It’s a good idea to plan ahead, and keep a list of games to play in order to keep the day organised and well-structured.
There are plenty of classic party games that never go out of style, and many of them can be tweaked to match with your theme.
If you have the budget for it, hiring a professional kids party entertainer will add an extra touch of excitement to the day, and give you the opportunity to tidy up, prepare the food, or join in with your guests.
Kids party professionals know how to bring the best out of any group. Rather than shouldering the duty of entertaining a roomful of children yourself, bringing in a team of entertainers will give you an opportunity to stand back, watch, and enjoy the party yourself.
You will never forget the first time a man pulled a rabbit out of his tophat, or the moment an enchanting princess walked into the room. Your miniature guests will be busy dashing from one surprise to the next, and as the host, shouldering the responsibility of capturing all those wide-eyes and -smiles will pull you out of the action, and force you to juggle the celebrations with the practicalities.
Having a professional photographer and/or videographer allows you to keep your attention squarely on your guests, safe in the knowledge that all those memories are being collected by experts.
As with all of your kids party suppliers, doing your research and ensuring that you are reaching out to your photographer and videographer in plenty of time before the party will help you to find someone who truly understands your wishes. Meet in person before the event to talk through the schedule for the day — and let parents know that they can leave their cameras at home.
For a truly special memento, hire a photo booth complete with fun props and accessories. These are a hit with all ages, and the snaps will make for a wonderful finishing touch to the party bags.
We all know the scene: as the music winds down, tired eyes begin to tear-up, and adrenaline turns into anguish as it’s time to say Thank You and Goodbye to your host. As is tradition, you may wish to circumvent any post-party blues by preparing a small gift or party bag for your guests to take home with them.
Typically, kids party bags contain a small collection of sweets, toys, and a slice of cake as a thank you for their presence.
For your favours, gather a few little gifts that adhere to your theme. If you are sending home a roomful of amateur detectives, include a small magnifying glass; if you have thrown a party in the great outdoors, include a small bag of wildflower seeds for them to plant themselves.
Your kids party entertainers will do a wonderful job of giving you some time and space away from the chaos, and planning a few little creature comforts for your adult guests to enjoy as you watch the children play will help everyone to feel welcome, and well looked after.
Catering
Speak with your caterers about putting on a little extra for the parents. If your main menu is decidedly ‘kid friendly’, then see about devising a few more dishes geared towards more mature tastebuds. Finger foods will make it easier for parents to help themselves when they are able; younger children may need more attention.
Drinks
What better way to make the parents enjoy themselves than to hire a bar? Offer a few adult drink options alongside the soft drinks and juices for the adults to enjoy when your smaller guests are off having the time of their lives.
Entertainment
The parents will love watching their children enjoy themselves, but finding a few creative ways of bringing the adults in on the fun will be wonderful for all of your guests, small and big. Speak with your kids party entertainers about devising one or two games and activities that include the grown ups and, if you choose to hire a photobooth, make sure that the parents have a few snaps with their kids to take home and treasure forever.
A Chill Out Area
Kids parties tend to last for a few hours, and no one wants to be perched on an uncomfortable chair for more than a couple of minutes. Hire a few soft furnishings along with the rest of your party decor, and create a peaceful, cosy haven on one end of the room.